An office with a prime location, ideal area, infrastructure and services, suitable for business purposes is the perfect first step for the company's success. However, to create success in the process of finding an office for rent, what points do you need to pay attention to and specifically what are those points?

1. Set a budget and determine the rental period

This is the point that companies need to pay attention to first and it plays a decisive role in renting an office. Depending on your estimated budget and rental period, you will choose between a high-end office in a building or a townhouse office. Office rental costs will greatly impact the company's business situation, so the budget needs to be clearly and firmly determined from the beginning. Stability in costs and office rental prices will be greatly discounted if your company decides on a long-term rental period.

2. Determine the location to choose for an office in Binh Duong

The ideal location for an office depends on the industry your company is doing business in, the company's image promotion strategy and appropriate feng shui.

- Business areas:

Need a central location, vibrant business activities or a quiet, less populated place,... it all depends on the field and development plan of your company. In addition, convenient location for traffic also affects the decision to choose to rent or not.

- Strategy to promote company image:

If your company is large and needs to polish its brand, an office located in the city center will easily promote the company's name, attract quality employees, and of course the cost is quite high. On the contrary, you only need a spacious office or a townhouse in a good location.

- Feng Shui:

Make sure the roads are clear and the air circulates well to bring luck at work.

3. Office area suitable to needs

Office area will be determined based on the number of employees and the company's long-term strategic development plan.

- The average area of ​​working space that businesses can actually accommodate for employees is 4m2/person (including the area of ​​public, technical, auxiliary and service departments).

- The company's business expansion plan depends greatly on the office area, so you need to pay attention to this before renting. This condition should be included in negotiations with the investor to minimize costs incurred when your company wants to expand its scale in the future.

Note, in some cases, when renting, you will have to pay for the owned office area and common use areas such as hallways, walkways, restrooms...

The difference between paying for these two areas can be more than 20% of the total rent, so you should calculate the area reasonably and negotiate carefully to avoid conflicts in the contract.

4. Furniture company to design and consult for office furniture

If you have a furniture company to carry out the office interior design step, you can also consult their architects to make sure that the office area and office interior layout are guaranteed. for office use and working purposes. Many times with a new office area, there are many related factors such as walls, columns, light-filled glass partitions... that may be suitable for your company or may not be suitable, requiring expert opinions. This will help you avoid many risks, if any.

5. Working time

The investor will have its own regulations on working hours for the offices. Therefore, depending on the amount of time allocated 24/24h, or 8 hours/day, you will have to negotiate carefully in the contract. If the nature of the work your company needs to work overtime regularly, you should estimate the time. arising hours and negotiate these overtime costs with the building owner.

6. Infrastructure, services, additional costs

When choosing to rent an office, don't forget to ask about being provided with a full range of services plus infrastructure and services, this is an important factor that brings ease to the company's operations.

- Management fee:

If you rent an office in an office building, you will have to pay a certain management fee for each square meter of office. This fee includes: management costs for security, maintenance, reception, electricity, water, common area lighting...

- Parking space - Price & quantity:

There are some office buildings that offer a certain number of free parking spaces for your company, but most companies' needs always exceed that number of parking spaces. Therefore, before renting and signing a contract, you should seek direct advice from the investor about parking space and costs. If it does not meet your company's needs, the investor may recommend Introduce your company to a reasonable parking space that is both close to the office and suitable for different types of vehicles at an affordable cost.

- Office repair and decoration time:

Certainly depending on the business purpose and corporate culture of the company, before officially moving the office, your company will spend time repairing and arranging. This will take from 1 to 2 months, so you should negotiate with the investor to waive the repair period, or partially support the cost of repairing and rearranging the office.

Above are suggestions for choosing to rent an office in Binh Duong. If you need detailed advice, please contact Parkview Tower 0931 799 377 for consulting support!